Central Services and Purchasing
Genesee County Central Services
Genesee County Central Services supports County departments through centralized purchasing and administrative services that promote efficient operations, responsible spending and a safe work environment.
Mission
Central Services provides Genesee County departments with centralized services that support cost-effective and efficient business practices while helping maintain a safe and healthy workplace.
Purchasing and Procurement
The department manages the County's purchasing process for materials, supplies, equipment and services. Central Services uses sealed bids, requests for proposals and quote procedures to obtain quality goods and services at competitive rates.
These purchasing practices help ensure responsible use of taxpayer dollars and support County departments in delivering public services.
View the Purchasing Quick Reference Sheet (PDF)(PDF, 133KB)
Department Description
Genesee County Central Services supports County departments through purchasing, printing, mail, custodial and inventory services. These shared services help departments operate efficiently, follow procurement requirements and make responsible use of public funds.
Central Services Divisions
Purchasing
Central Services manages the purchasing and procurement of materials, supplies, equipment and services for Genesee County departments. The Purchasing Division uses sealed bids, requests for proposals and quote procedures to obtain quality goods and services at competitive rates.
The Purchasing Division operates in accordance with New York State General Municipal Law Sections 103 and 104-b and the purchasing thresholds established by the Genesee County Legislature. The division also reviews sole-source requests and supports emergency purchases while ensuring that applicable legal requirements are followed.
Purchasing responsibilities include:
- Providing guidance to County departments on purchasing and procurement procedures.
- Assisting departments with budget questions, project planning, lease-or-buy decisions and legal purchasing requirements.
- Considering quality, total cost, delivery time, accountability and budget limits when reviewing purchases.
- Monitoring purchases for compliance with New York State law and Genesee County policies.
- Coordinating mail, printing, courier and graphic services for County departments.
Printing and Mail
The Printing and Mail Division provides typesetting, consultation, form design, postal, bindery and interoffice courier services to Genesee County departments.
The division also:
- Maintains central supplies of bond and computer paper.
- Schedules interoffice deliveries.
- Coordinates the design and ordering of County business cards.
- Manages United Parcel Service shipments and deliveries for County departments.
Custodial and Cleaning Services
Central Services provides custodial and cleaning services for 12 Genesee County buildings. Staff perform daily cleaning and scheduled work such as floor waxing and window washing.
The division works to maintain clean, safe and healthy facilities for County employees and members of the public. Additional cleaning services are scheduled as needed.
Inventory Control
Central Services manages inventory control and fixed-asset appraisal for County property. The department also coordinates the storage and disposal of surplus, obsolete or defective County equipment and materials through public bidding and auction processes.
Address: 15 Main Street, Batavia, New York 14020
Phone: (585) 344-2550, extension 2217
Contact the Purchasing Office with questions about Genesee County purchasing and procurement services.